Town Board Agenda

December 5, 2013 version

TOWN BOARD AGENDA
MEETING OF THE TOWN BOARD OF THE TOWN OF HARRISON,
TO BE HELD AT THE MUNICIPAL BUILDING,
1 HEINEMAN PLACE, HARRISON, NY., IN WESTCHESTER COUNTY,ON, THURSDAY, DECEMBER 5, 2013 AT 7:30 PM,
EASTERN STANDARD TIME

NOTIFICATION BY THE WESTCHESTER COUNTY DEPARTMENT OF SENIOR PROGRAMS AND SERVICES IS HONORING OUTSTANDING CITIZENS AT ITS 31^ST ANNUAL SENIOR HALL OF FAME AWARDS ON DECEMBER 6^THTHE TOWN BOARD WOULD LIKE TO RECOGNIZE THE FOLLOWING HONOREES:
SISTER ST. JOHN DELANY OF WHITE PLAINS
DR. MARIA A. PICI OF WEST HARRISON AND
ROCCO TROIANO OF VALHALLA

PRESENTATION BY ANDY HAMILTON, FROM EAST COAST GREENWAY
RE: ADDING HALSTEAD AVENUE TO A SYSTEM OF INTERCONNECTING TRAILS CONNECTING MAINE TO FLORIDA

A.        REPORT FROM SUPERVISOR BELMONT ON DECISIONS MADE AFTER THE TOWN BOARD RECONVENED AFTER EXECUTIVE SESSION HELD ON NOVEMBER 20, 2013.
1.         Authorization for P.O. Kevin Wong and P.O. Frank Morabito to attend a Code Enforcement class in Middletown, NY on December 4 and 5^th.
2.         Authorization to hire Leith Bornstein to the position of Civilian Dispatcher at the Harrison Police Department, Grade 3, Step 1, at an annual salary of $31,997, effective November 25, 2013.
3.         Authorization to raise the cap on legal fees on the D.E.C. Project Homerun hearing to the amount of $25,000 for services from Menter, Rubin and Travelpiece.

B.        CORRESPONDENCE AND REPORTS:
1.        Monthly report by the Comissioner of Public Works for October 2013.

C.        PUBLIC HEARING:
1.         PUBLIC HEARING – RE: A Special Exception Use Permit for the proposed conversion of an existing office suite to a children’s day care center with the addition of an outdoor playground at 3000 Westchester Avenue.

 2.          PUBLIC HEARING – RE: The 2014 Preliminary Budget.

D.        PERSONNEL:
            1.         Request by Town Clerk Jacqueline Greer for authorization to attend the New York State Town Clerks Association Regional Meeting to be held in White Plains, NY on December 16, 2013 at a cost of $45.  Further, funding is available in the Town Clerk’s budget under Travel/Conference.

E.         ACTIONS AND RESOLUTIONS:
            1a.       Request by Comptroller Maureen MacKenzie for approval for a budget transfer for the Building Department.

           1b.       Request by the Comptroller for approval for a budget modification to reflect revenue received from the sale of bulk metal for the Traffic Department and for monies received from New York State for FEMA for Hurricane Sandy on October 2012.

          1c.       Request by the Comptroller for authorization to accept the following donations for the Holiday Project:

1d.       Request by the Comptroller for approval for a budget modification.

2.         Notification by Town Engineer Michael Amodeo that in 2009, the Town of Harrison applied for a grant for the installation of an emergency generator at the Gleason Place Garage.  The Engineer Department has received notification that the project has been funded and they can now commence with the final design plans and go out to bid for the project.  The federal share of the grant is $50,000 with the Town contributing at least $56,543.35.  Request for authorization for the Law Department to review the agreement between the NYS Office of Emergency Management and the Town of Harrison, and upon review the Supervisor to execute same.

3.         Request by Superintendent of Recreation Gerry Salvo for authorization to accept the donations received by the Halloween Concert Fundraiser for the Harrison Summer Concerts coordinated by Dave Franze and the Knights of Columbus White Plains Council 450 in the amount of $5,003.50.   Further, Superintendent Salvo thanks Dave Franze for all his efforts in making the Summer Concert Series a great success.

4.         Request by Town Engineer Michael Amodeo for authorization for a professional services contract with Lagan Engineering for the following work the related to the MaRiis Park Proposed Improvements at cost not to exceed $8,000.        
          Design of two (2) schematic design alternatives
         Preparation of construction drawings and documents based on the approved alternative
         Preparation of a probable cost of construction
Further, authorization is requested for the Law Department to review the proposal and upon review the Supervisor to execute same. Further, funding is available in the Engineering Department Operating Budget Account #001-1440-100-0407.

5.       Request by Coordinator of Computer Services Michael Piccini for authorization to auction seven (7) vehicles using the online auction company, Auctions International, at no cost to the town.

6.                  Request by Galina Chernykh, Library Director, on behalf of the Harrison Library Board of Trustees and the Board of Directors of the Harrison Public Library Foundation for approval to the naming of the Japanese Collection of the Harrison Library as “The Kiyoko Brown Japanese Collection”.

7.         Request by Comptroller Maureen MacKenzie for authorization to Commit $60,000 of the General Town’s Fund Balance at the close of 2013 for the purpose of reserving these funds to pay for a consultant for the building department that will assist in plan review and be an on sight inspector for the Pepsico Renewal Project. By committing these funds now it will not show as a draw on fund balance in 2014.  It will also give us the flexibility to rescind the resolution in 2014 and “un-commit” the funds in the case the consultant is not utilized.

LATE ITEM:

8.         Request by Town/Village Engineer Michael Amodeo for authorization for a professional services contract with Dolph Rotfeld Engineering at a cost not to exceed $4,000.00 for services related to the development of a Site Management Plan for the NYSDOT Organic Yard Waste Transfer Station located at 55 New King Street in Purchase. Further, Funding for this contract is available in account #001-1900-100-4407. Finally, authorization is requested for the Purchasing Department to issue a Purchase Order payable to Dolph Rotfeld Engineering at a cost not to exceed $4,000.00.

F                 OLD BUSINESS:

G.                MATTERS FOR EXECUTIVE SESSION: