VB Agenda December 16, 2021

December 16, 2021

VILLAGE BOARD AGENDA

MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF HARRISON

TO BE HELD AT THE MUNICIPAL BUILDING

1 HEINEMAN PLACE, HARRISON, NY IN WESTCHESTER COUNTY

ON THURSDAY, DECEMBER 16, 2021 AT 7:00 PM

EASTERN STANDARD TIME

A. REPORT FROM MAYOR BELMONT ON DECISIONS MADE FOLLOWING VILLAGE BOARD MEETING HELD ON DECEMBER 2, 2021

None

B. CORRESPONDENCE AND REPORTS

None

C. PUBLIC HEARING

None
 

D. PERSONNEL

None

E. ACTIONS AND RESOLUTION

1. Request by Treasurer, Maureen MacKenzie, to approve the engagement of PFK O’Connor Davies Accountants and Advisors for audit services for years 2021-2022 and 2023. They are keeping the basic fee and risk assessment components for the three years the same as the basic fee charged for the three previous years of $59,500. Starting with the new contract, the Town/Village will be engaging the firm to also prepare and submit the annual NYS AUD report for a cost of $3,000.00 over the basic fee. Further request for the Supervisor to execute the engagement letter after review by the Law Department.

2. Request by Commissioner of Public Works, Anthony Robinson, to swap the November 2022 Holiday Schedule for the Sanitation Department. There are two observed holidays in the same week of November 2022, Election Day (11/8) and Veteran’s Day (11/11). Past practice has been that the Sanitation Department employees work one of the holidays and take off the following Wednesday. The Sanitation Department employees voted on and agreed to working on Veteran’s Day and taking off Wednesday, November 16, 2022.

3. Request by Purchasing Department to issue purchase orders 412592 and 412593 to Genessee Valley Ford for the purchase of two 2022 Ford Transit Connect Vans at a cost of $29,738.70 each. Items will be purchased through Westchester County Contract #RFB-WC-21297. Funding is available in Capital Account 20RP21, Account #006-7140-100-9875.

4. Request by Village Engineer, Michael Amodeo to increase the contract amount with Woodard and Curran by $20,500.00 for Professional Engineering Services and Inspections for Passidomo Park Turf Field Replacement. This would bring the total contract amount from $70,000.00 to $90,500.00 Due to the contractor’s substantial exceedance of project schedule, additional services were required by Woodard and Curran for the Town. Due to the substantial schedule overage a credit from the contractor in the amount of $45,500.00 has been provided back to the Town. The increase to Woodard and Curran’s contract can be full funded by a portion of this credit. Funding for this contract is available in Capital Account 18RP19l. Further request for the Purchasing Department to increase the Purchase Order payable to Woodard and Curran to an amount not to exceed $90,500.00.

5. Request by Village Engineer, Michael Amodeo, to increase the contract amount with ELQ Industries by $28,329.70 for cured-in-place pipeline rehabilitation of defective sanitary sewer lines. This would bring the total contract amount from $43,670.30 to $72,000.00. The increase in funds is needed to cover an additional 452 linear feet of sanitary sewer rehabilitation on Park Avenue. Funding for this contract is available in Capital Account 18SD06. Further request for the Purchasing Department to increase Purchase Order #410457 payable to ELQ Industries to an amount not to exceed $72,000.00.

6. MOVED FROM TOWN: Request by Chief of Fire District #2, Ralph Straface, to increase the contract with Hudson Valley Services (HVS) in the amount of $32,000.00. The original contract approval was for $826,500.00, bringing the new balance to $858,500.00. The reason for this increase is changing from a natural gas generator to a diesel generator including a belly tank. Funding is available in Capital Project 21F203, New Fire House Addition. Further request for the Law Department to reflect said increase within the current language. Further request for the Purchasing Department to increase Purchase Order 411674 for HVS to reflect the new balance of $858,500.00.

F. OLD BUSINESS/PUBLIC COMMENTS

G. MATTERS FOR EXECUTIVE SESSION