TB Agenda September 3, 2020

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Sunday, August 30, 2020 - 2:41pm

September 3, 2020

TOWN BOARD AGENDA

MEETING OF THE TOWN BOARD OF THE TOWN OF HARRISON

IN HARRISON, NY, WESTCHESTER COUNTY

ON THURSDAY, SEPTEMBER 3, 2020 AT 7:00 PM

DAYLIGHT SAVINGS TIME

TO BE HELD VIA VIDEO CONFERENCE USING THE PLATFORM ZOOM

https://us02web.zoom.us/webinar/register/WN_JZlpzWhmTk6oEpswXIth2Q

A. REPORT FROM SUPERVISOR BELMONT ON DECISIONS MADE FOLLOWING TOWN BOARD MEETING HELD ON AUGUST 6, 2020

1. Authorization to settle the claim in the matter of Bethmann v. Town of Harrison in the amount of $175.00, subject to a signed general release.

2. Authorization to to probationally promote Vincent Mussolino to the rank of Police Lieutenant at an annual salary of $150,878, effective August 10, 2020.

B. CORRESPONDENCE AND REPORTS

1. Monthly report by the Receiver of Taxes for the month of July, 2020

2. Monthly report by the Commissioner of Public Works for the month of July, 2020

3. Monthly report by the Building Inspector/Acting Fire Marshal, for the month of July, 2020

4. Monthly report by the Town Clerk for the month of July, 2020

C. PUBLIC HEARING

None

D. PERSONNEL

1. Request by Personnel Manager, Debra Scocchera, to hire Louis Morano as a part-time Intermediate Clerk, at an hourly rate of $15.00, effective Tuesday, September 8, 2020.

E. ACTIONS AND RESOLUTION

1. Request by Director of Community Services, Nina Marraccini, to accept the following donations made to the Harrison Food Pantry (UPDATED):

DONATIONS MADE VIA PAYPAL

2. Request by Superintendent of Recreation, Gerry Salvo, for authorization to charge 3.2% of the program fee onto the customer when signing up online, which would include credit card fees. A credit card fee of 2.5% will be applied to the consumer for the use of in-person credit card transactions.

3. Request by Town Clerk, Jackie Greer, to hire Audio-Video Corporation, located at 213 Broadway, Albany, off of NYS Contracts PC67447, PC67436, PC67452, PC67450, and PC67933\ to purchase and install a full studio upgrade of our equipment to broadcast public meetings at a cost not to exceed $95,709.80. The current system is over fifteen years old and the technology has changed dramatically over this time. Funding is available in the Cablevision PEG Grant Studio Account 11DI02 in the amount of $40,038.27, and the Verizon PEG Programming Account 15SI02 in the amount of $55,671.53, with both accounts to be used for public access. Further request for the Purchasing Department to issue a Purchase Order payable to the Audio-Video Corporation at an amount not to exceed $95,709.80.

4. Request by Comptroller, Maureen MacKenzie, to approve the following Budget Transfer:

A budget transfer from Fire District #2 Contingency budget line to Fire District #2 Special Services budget line to cover the cost of the contract with Sendlewski Architect for the Harrison Fire Dept. renovations

Decrease:

011-3411-100-0490 46,200

Fire District #2- Contingent Account

Increase:

011-3411-100-0407

Fire District #2-Special Services 46,200

5. Request by the Purchasing Department to issue Purchase Order #401738 to Sendlewski Architects, PC, in the amount of $46,200.00 for architectural services for the Harrison Fire Department renovations. Funding is available in Account #011-3411-100-04-07.

6. Request by Town Clerk, Jackie Greer, to adopt the new Record Retention and Disposition Schedule. The State Archives revised and consolidated its local government Records Retention and Disposition Schedules and issued a single, comprehensive retention schedule, called Retention and Disposition Schedule for New York Local Government Records, or LGS-1, which will supersede and replace all other schedules. Local governments must adopt by resolution LGS-1 prior to utilizing it.

7. Request by Comptroller, Maureen MacKenzie, to approve the following Budget Modification:

Budget modification to reflect a check from Mapfre Insurance Company for damages to Street Light Pole on 258 Halstead Ave. on February 4, 2020

Increase:

001-0000-020-26806,843

Town-Insurance of Recoveries

Increase:

001-1620-100-01021,593

General Town Building-Salaries

001-5182-100-0402350

Street Lighting-Equip. Mtce & Repairs

001-5182-100-04104,900

Street Lighting-Materials and Supplies

6,843

Budget modification to reflect a check from Manhattan Beer Distributors, LLC for the damages to Street Pole corner of Halstead Ave. and Parsons Street on December 3, 2019

Increase:

001-0000-020-2680 5,087

Town-Insurance of Recoveries

Increase:

001-1620-100-0102 654

General Town Building-Salaries

001-5182-100-0410 4,433

Street Lighting-Materials and Supplies

Total: 5,087

8. Request by Comptroller, Maureen MacKenzie, to approve the following Budget Transfer:

A budget transfer from Fire Inspector various accounts to Fire Inspector Part Time Salary line to cover employee salary through the end of the year.

Increase:

001-3420-100-0130 5,000

Fire Inspector-Part Time Salary

Decrease:

001-3420-100-0220 200

Fire Inspector-Office Equipment

001-3420-100-0410 1,600

Fire Inspector-Materials and Supplies

001-3420-100-0423 650

Fire Inspector-Uniform/Shoe/Tool Allow

001-3430-100-0445 1,554

Fire Inspector-Books and Publications

001-3420-100-0476 996

Fire Inspector-Software Mtce.

5,000

9. Request by Building Inspector, Rocco Germani, to reimburse $1,001.93 to Suzanne Fuller, who has satisfactorily completed courses in conjunction with her Bachelor’s Degree in Business Administration with a concentration in Public Administration.

10. Request by Supervisor, Ron Belmont, for approval for the Healthy Kids Program to use the Leo Mintzer Center to provide services for Harrison children (kindergarten-6^th grade) on distant learning school days. Priority will be for the children of first responders, essential workers, and teachers. The Agreement has been reviewed by the Law Department and has been found to be in order subject to receipt of the proper insurance certificates required by the Town/Village of Harrison.

11. Authorization for Fire District #1 to hold a special election on September 29, 2020 for the purpose of voting on the adoption or rejection of the bond resolution for the purchase of a 75 ft. Tower Ladder. (Roll Call Vote)

12. Approval of a bond resolution authorizing the purchase of a 75 foot tower ladder for Water District #1 in the Town of Harrison constituting Fire Protection District #1, at a maximum estimated cost of $1,569,983.00, and authorizing the issuance of $600,000 bonds. This resolution is adopted subject to the approval of the qualified voters of said district voting at a special election to be held on September 29, 2020. (Roll Call Vote)

13. Request by Comptroller, Maureen MacKenzie, to award the Request for Proposal (RFP) to BPAS Actuarial and Pension Services, LLC to perform a full actuarial valuation for fiscal year ending December 31, 2020 of the Retire Group Health Benefits Program at a fee of $15,000, and an Interim Actuarial Valuation for fiscal year ending December 31, 2021 of $4,000. The fee for the Medicare Part D Actuarial Attestation for fiscal year ending December 31, 2021 will be $3,000.

14. Request by Congregation Emanu-El of Westchester to meet at Passidomo Park for a Jewish New Year prayer service on Sunday, September 20, 2020. There will be 3 sessions: 10AM-10:30AM, 11AM-11:30AM, and 12PM-12:30PM. The staff and clergy will enforce all guidelines set by Westchester County. There will be a limit of up to 50 people maximum at each session, and if the maximum number of 50 is too high, they will adjust the maximum in accordance with a limit set by the Town.

F. OLD BUSINESS/PUBLIC COMMENT

G. MATTERS FOR EXECUTIVE SESSION

Departments

Government