TB Agenda March 7, 2019

March 7, 2019

TOWN BOARD AGENDA

MEETING OF THE TOWN BOARD OF THE TOWN OF HARRISON

TO BE HELD AT THE MUNICIPAL BUILDING

1 HEINEMAN PLACE, HARRISON, NY IN WESTCHESTER COUNTY

ON THURSDAY, MARCH 7, 2019 AT 7:00 PM

EASTERN STANDARD TIME

A. REPORT FROM SUPERVISOR BELMONT ON DECISIONS MADE FOLLOWING TOWN BOARD MEETING HELD ON FEBRUARY 7,  2019

1. Authorization to settle the claim in the matter of Scavone v. Town of Harrison in the amount of $30,000.
2. Authorization to amend Town Board Resolution 2017- - 454 to include the year 2017 settling the Tax Certiorari in the matter of 200 Harrison Ave, LLC .
3. Authorization to set up a special account through Community Services

B. CORRESPONDENCE AND REPORTS

1. Monthly report by the Superintendent of Recreation for January 2019
2. Monthly report by the Building Inspector for January 2019
3. Monthly report by the Town Clerk for January 2019
4. Monthly report by the Acting Fire Marshal for January 2019
5. Monthly report by the Commissioner of Public Works for January 2019
6. Monthly report by the Receiver of Taxes for January 2019
7. Monthly report by the Chief of Police for January 2019

C. PUBLIC HEARING

1. Continuation of Public Hearing for the purpose of determining the amount and extent of real property to be acquired by the Town by condemnation on real property known as Block 131, Lot 21 and more commonly known as 249 Halstead Avenue. The condemnation is necessary for the installation of a parking lot and related improvements of the subject property.

D. PERSONNEL

1. Request by Personnel Manager, Debra Scocchera, to approve the following list of Life Guards as seasonal Camp employees for the 2019 Camp Season at an hourly rate of $11.22:

Christopher Buffone

Evan Cacchione

Jason Giuliani

Christyna Stagg

2. Request by Personnel Manager, Debra Scocchera, to approve the following list of Recreation Attendants as seasonal Camp employees for the 2019 Camp Season:

Name                                       Hourly Rate of Pay

Rachel Acampora$9.75

Yolanda Cuming$10.00

Jennifer Macchia$10.00

Brian Rapillo$8.64

Richard Salerno$13.00

Kristina Salvo$12.00

3. Letter of Resignation from Library employee, Daniel Sabol, effective Friday, March 1, 2019.

4. Request by Personnel Manager, Debra Scocchera, to make the Permanent-Contingent appointment of Monika Shkreli, Office Assistant Automated, to the Community Service office, effective March 8, 2019, at an annual salary of $46,639.00.

5. Request by Personnel Manager, Debra Scocchera, to hire William LaVelle and Margaret Olsey as Crossing Guards at an hourly rate of $20.70, effective immediately. Both applicants have filed and completed all required Civil Service paperwork.

E. ACTIONS AND RESOLUTION

1. A. Request by Comptroller, Maureen Mackenzie, to approve the following budget modification:

To Appropriate Town Fund Balance, particularly from Reserve for Police Department, (Equitable Sharing Funds) and transfer to budget line Fixed Assets within the Police Department Budget.The funds will be utilized for the purchase of a modular trailer at police headquarters. The trailer will be used to relocate department offices.

Increase:

001-0000-059-5999

Town Fund Appropriated Fund Balance                  $92,158

Increase:

001-3120-100-0250

Police Department Fixed Assets                               $92,158

B. Request by Purchasing Department to approve Purchase Order #390440 issued to Cassone Leasing, Inc., in the amount of $92,158.00 for a 24’ x 44’ modular building for the Harrison Police Department. Item will be purchased through Suffolk County contract #SCOT-011519. Funding is available in Account #001-3120-100-0250.

2. Request by Comptroller, Maureen MacKenzie, to approve the following Year End 2018 Budget Modification:

3. Request by Comptroller, Maureen MacKenzie, to approve the following transfer:

4. Request by Chief of Fire District #1, Pat Galluzzo, for himself and seven members of the department to attend the New York State Chief’s Annual Conference in Syracuse, NY on June 12^th-15^th, 2019 at a cost not to exceed $11,000. Funding is available in Account 10-3410-100-04-06.

5. Request by 1^st Assistant Chief of Harrison Fire Department District 2, Ralph Straface, for approval to pay for the dues of Robert Porto to keep his membership in the Westchester County Fire Marshals and Inspectors Association, including the continuing education classes needed for his certification, at a cost of $200. Funds are available in the Fire District #2 Training Budget.

6. Request by National Alliance on Mental Illness of Westchester (NAMI) Program Administrative Assistant, Deborah Scogna, for authorization to place ribbons in areas as indicated by the Town Board in the Town of Harrison during the month of May, in an effort to bring attention to mental health awareness. The ribbons will be removed by May 31^st.

7. Request by Director of Community Services, Nina Marraccini, to accept the following donations to the Harrison Food Pantry:

$2,000 from an anonymous donor

$911.60 from Marie Briganti

$600 from the Harrison Men’s Soccer League

$250 from Unico National Chapter of Harrison, Inc.

$100 in honor of the arrival of Mr. Brady Jack Belmont from the Jewish Community Center of Harrison!

8. Request by Town Clerk, Jackie Greer, for authorization to attend the New York State Town Clerk’s Assosciation Annual Conference to be held in Syracuse, New York from May 5-8, 2019 at a cost for the conference, room, transportation and meals not to exceed $1,500. This conference is designated exclusively for the education and professional growth of Town Clerks. Funding is available in the Town Clerk’s budget under Travel/Conference.

9. Request by Superintendent of Recreation, Gerry Salvo, for authorization to operate two wading pools, two swimming pools and one plunge pool located in West Harrison Park and Bernie Guagnini Brentwood Park.  The Westchester County Department of Health permit fee is $1,935.00.

10. Request by Comptroller, Maureen MacKenzie, for approval of the following budget transfer:

11. Request by Comptroller, Maureen MacKenzie, for approval of the following budget modification:

To appropriate Town Fund Balance and transfer to Town Special Services budget line to cover the cost of the contract with Alera Group for their professional services associated with benefit consulting and communications.

Budget Modification:

Increase:

001-0000-059-5999

Town Fund Appropriated Fund Balance                    $63,000

Increase:

001-1900-100-4407

Town Fund Special Items Special Services                $63,000

Further request for Harrison to enter an agreement with Alera Group and authorize the Supervisor to execute said agreement. The agreement has been reviewed by the Law Department and found to be in order.

12. Request by Personnel Manager, Debra Scocchera, to enter into an agreement with Part D Advisors, Inc. for the purpose of providing services to the town with the Retiree Drug Subsidy Application and Payment Process. They will be assisting with all RDS website account setup and maintenance, the application setup and maintenance, the monthly payment request process and the annual reconciliation 12-step process. The cost for this service is billed monthly at the rate of $2.25 per Medicare eligible retiree, which will come to approximately $7,000 per year. Funding for this contract is available in budget line 001-1900-100-4407 Town Fund Special Items Special Services. Further request for the Supervisor to execute the agreement once reviewed by the Law Department.      

13. Request by Chief of Police, Joseph Yasinksi, for one department member to attend the D.A.R.E Officer Training Course. This training will be held from Monday, April 22^nd through Friday, May 23^rd, 2019 at the Somerville Elks Lodge in Bridgewater, New Jersey. The cost of this training program will be a total of $2,300.00. This is a budgeted item and funds are available in the Schooling Budget Line #001-3120-100-0415.

14. Request by Chief of Police, Joseph Yasinski, to accept a donation to the Harrison Police Department in the amount of $200.00 from Felix and Carmela Macchia. This check should be deposited in the Police Donation Account line #009-0000-786-0000 and should be utilized for spending at the discretion of the Chief of Police.

15. Request by Chief of Police, Joseph Yasinski, for the Harrison Police Department to enter into a service agreement in nCourt LLC payment made easy, which will assist the Harrison Police Department with an electronic payment processing program. This agreement will allow the police department to accept bail money via credit card payment. This program is at no cost to the Town and has been approved by the Law Department.

16. Request by the Superintendent of Recreation, Gerry Salvo, to accept a donation from Dick’s Sporting Goods in the amount of $1,000.00.

17. Request by the Superintendent of Recreation, Gerry Salvo, to accept a donation of $2,500.00 from Cooler Water Productions LLC to be used for the Celebration Fund and/or field improvements.

18. Request by Town Engineer, Mike Amodeo, to renew the contract with Millennium Strategies for 12 months at a cost not to exceed $36,000.00. Millennium Strategies was hired in 2015 to assist the Town in obtaining grant funding from various State, County and Federal organizations. Further request for the Purchasing Department to issue a Purchase Order payable to Millennium Strategies at an amount not to exceed $36,000.00. Funding for this contract is available in the Engineering Department Operating Budget, Special Services Line 001-1440-100-0407.

19. Request by Town Engineer, Mike Amodeo, for a professional services contract with Woodard and Curran for construction inspection support services for the MTA Avalon project at a cost not to exceed $48,000.00. Funding is available in the Trust and Agency Account #009-000-763. Further request for the Purchasing Department to issue a Purchase Order payable to Woodard and Curran at an amount not to exceed $48,000.00.

20. Request by Comptroller, Maureen MacKenzie for Year End 2018 Budget Transfers and Modifications.

A. Year End Budget Transfers 2018

B. Year End Budget Modifications 2018

Late Items…

21. Request by Town Engineer, Mike Amodeo, to increase the funding for the New Recreation Center Design in the amount of $10,000.00 changing the original total from $37,500.00 to $47,500.00. The scope of services to be completed by KG&D Architects, PC includes various testing and reimbursables. Funding for this contract is available in the Subdivision Recreation Fund #081. Further request for the Purchasing Department to amend Purchase Order #383136 payable to KG&D Architects, PC from $37,500.00 to $47,500.00.

F. OLD BUSINESS

G. MATTERS FOR EXECUTIVE SESSION